Millbrook Reserve Study Comparision

Here is a image of one of the worst pot holes in the entire community that was completely ignored because it is the parking for my building. Note the heat patch that was done in 2019 that caused this damage to accelerate because the asphalt around the repair was beyond its useful life. This is what neglect looks like. Our insurance apparently increased by $45,000 for 2025 and we still need to comp

2024 Reserve Study Summary. It looks pretty bad at only 5.2% funded and a recommendation of a $2.3 million special assessment. The Board did not budget for 2025 using the reserve study as required by our policies. In fact as of  2/1/2025 the board has not discussed thee reserve study with the members even though we had our annual meeting and budget radification in December.

11/15/2024 we receive this notice from the HOA that they needed to do emergency repairs in our parking lot, (that was beyond it's life in 2017) so we could renew our insurance with a new carrier. These repairs were a waste of money and could have been avoided if the association followed t's governing documents when budgeting each year.

The 2024 reserve study recommends transferring just over $28,000 a MONTH to reserve but we are only transferring $24,000 for the year. What's worse is the board didn't talk about it at the annual meeting as is required by our governing documents. It makes a mockery of "self governance".

This reserve study was completed for 2017 and should have been presented to the community at the annual meeting. It should have been discussed at great length but it was ignored instead.

My theory is that the 2 Board members didn't want to pay special assessments so they didn't bother to inform the entire community of how bad it was. Just a select group were informed as for as what I can see.

This list of items in the reserve study is not complete or correct.

As a example the "Asphalt Overlay" means that all of the asphalt is beyond its life expectancy and need to be replaced. That cost now from what I understand would run closer to $500K.

The "Retaining Wall repair" is more than a repair. They recently quoting around $160K for just one of the retaining walls (we have two walls)

We have two walls and both need to be replaced. 

There is also damage to the buildings above that was a done because of these failing retaining walls. (They have been failing for years and ignored).

This will be explained further, stay tuned.

Funny fact about the Mailboxes needing to be replaced:

Several Mailboxes were pried open, and mail the mail was stolen.

Both mine and my neighbors were ones that were pried open.

My neighbors box door had been off the hinges for several months and the association would not fix it. 

The association sent out this letter.

I contacted the post office and was told it was not their responsibility.  

I didn't even bother contacting the board because the guys at the post office told me that the president of our board came in and told them there was nothing wrong with the mailboxes.

Our mailboxes got broken into a second time as you can see in the second letter.

Here is the post offices response a couple days later.

Our mail boxes are not secure and even according to the reserve study theyt should have already been replaced.

Another owner and I spoke one day at the mailboxes, and I believe he spent his own money to put up a camera so at least it is being monitored by someone.

Good for that homeowner. 

Per Millbrooks own Policy our Reserve study is due every 5 years and should have been presented at the annual meeting.

To accomplish this the association would have had to budget for it and have it completed by the end of 2021.

None of this has ever happened. 

The orange highlight is bothersome. A reserve study should be done by a professional. That would be like getting medical advice from a first-year medical student.

Every year this study should be reviewed and incorporated into the budget. It should be discussed at every annual meeting.

None of this happens in Millbrook.

The Board President didn't even know about the policy.... He was on the Board in 2

I know all of this because I asked at a HOA meeting on 7-1-21

The President said he was not aware of the policy BUT what was even funnier is that the property management company, Sentry Property Management, had no clue of the policy either and they did our budget for 2021?!?!